Regarding the Search Kept issue, I was able to reproduce it as you described, we are working on some improvments to the whole results area so we will take care of that and will notify you when is done.
You can also Copy the entire folder if you need, in the folder is in the right there in the Screen Shot, you can right click and also select Copy to...
Hello Cheryl, sorry we did not catch your blog post about the issues, we use the chat more so here we all get notifications, the chat also has Attachments options so you can send us some screenshots of the issues you are describing.
About your last issue, I can see you are using the Export tool, this will copy all the assets into a New People entity, not an existing one.
The way to add some assets to an existing Person is select some of the assets then in the Menu, select Copy To.. and then Person, this will popup a Person Picker, you can search here the Person or Create new
(See attachment)
Issue copying assets to People category
When copying assets to People category, there is no way to choose the Person the assets should copy to. see image attached in blog tab
Search not kept, see note from 50 days ago in the blog tab
Issue copying assets to People category
When copying assets to People category, there is no way to choose the Person the assets should copy to.
Hi Nicolas, can we set up a meeting for some further testing?
Hi Nicolas, can you find the images now?
Nicolas
I just uploaded two folders 2024-10-07-Career-Fair_nCzarnecki & 2024-10-07-Foundry-Class_nCzarnecki and after the upload is complete the folder show they are empty. Please advise where I can find the images I uploaded to those folders. thank you.
Hello Nicolas, I ran a reindex in the server and that bring back the missing assets in both activities, please let me know if you find them correctly now.
- Create documentation and video tutorials for end-users
- Schedule follow-up meeting with additional team members (including Nick) for further testing
- Conduct real-world upload tests during next meeting to ensure functionality
- Update server-side components to ensure compatibility with latest desktop app version
- Fix folder structure issue w/ cat.name variable in path for Babson College
- Implement node check for JSON to prevent error when folder has no ID/name
- Fix "uploading" status persisting after upload completion in desktop app
- Update/upload theme CSS for Babson College, ensure ID matches class name
- Fix folder structure issue w/ cat.name variable in path for Babson College
- Implement node check for JSON to prevent error when folder has no ID/name
- Fix "uploading" status persisting after upload completion in desktop app
- Update/upload theme CSS for Babson College, ensure ID matches class name
Identified issue with upload status not updating correctly after completion
Hey Cristobal, any news on the stuck assets?
Hello, I see there are some assets stuck on the conversion queue, and may be blocking the server to process more, We tested some new features this morning with Cheryl and saw couple of small erros that may cause this, Im investigating right now
I just uploaded two folders 2024-10-07-Career-Fair_nCzarnecki & 2024-10-07-Foundry-Class_nCzarnecki and after the upload is complete the folder show they are empty. Please advise where I can find the images I uploaded to those folders. thank you.
Hello,
Babson support - eMedia - October 15
Troubleshoot and demonstrate desktop app functionality for Babson College's eMedia library system.
Key Takeaways
- Desktop app allows automatic syncing of local folders with the server, streamlining bulk uploads
- Some bugs and UI issues need to be addressed before full rollout
- Documentation and video tutorials will be created to guide users through the new processes
- Follow-up meeting planned with additional team members to further test and refine the system
Topics
Desktop App Installation and Setup
- Successfully installed latest version (3.5) of eMedia library desktop app on user's Mac
- Walked through process of adding existing library and logging in
- Some UI elements were misaligned or hidden due to screen size limitations
Bulk Upload Functionality
- Demonstrated two methods for bulk uploading:
1. Using "Import" feature within an existing folder
2. Creating a new "hot folder" that automatically syncs with the server
- Hot folders allow users to simply drag files into a local folder for automatic upload
- System checks for existing files to avoid duplicates during upload process
User Interface and Navigation
- Identified issues with search bar visibility on smaller screens
- Discussed potential improvements to make navigation more intuitive
- Noted that some UI elements were not fully up-to-date due to recent theme changes
Error Handling and Bug Fixes
- Encountered errors related to folder structure and naming conventions
- Identified issue with upload status not updating correctly after completion
- Developers noted specific areas for improvement, including error catching and UI responsiveness
Future Improvements
- Plan to create video tutorials and documentation for end-users
- Discussed need for thorough testing on various screen sizes and configurations
- Developers committed to addressing identified bugs and improving overall user experience
Next Steps
- Developers to fix identified bugs and UI issues
- Create documentation and video tutorials for end-users
- Schedule follow-up meeting with additional team members (including Nick) for further testing
- Conduct real-world upload tests during next meeting to ensure functionality
- Update server-side components to ensure compatibility with latest desktop app version
Action Items
- Fix folder structure issue w/ cat.name variable in path for Babson College
- Implement node check for JSON to prevent error when folder has no ID/name
- Fix "uploading" status persisting after upload completion in desktop app
- Update/upload theme CSS for Babson College, ensure ID matches class name
Search not kept
Try this...
1. Search for 'President'
2. Select (View All) assets
3. Click on an asset
4. Use the toggle arrows <. > to see the next few photos
5. X close the window
Asset results for "president' are now gone. The term remains in the search bar but the photos default to something else. Also, if you hit return after President in the search bar, it does nothing, you need to retype it. Please advise, thanks.
Comments
Comments
UI Cleanup
See proposed ideas based on how we're using the site.
Comments
Folder structure
Feedback from power users is that the folder structure "Activities" used to be super well organized by year and month, and now it's not, can we please organize the folders they way they used to be?
Comments
New window
When you click on an image, can it open in a new window? People seem to be getting lost in the nav
Comments
Can't "Jump To" certain pages
Error when jumoing to a page. Only happens with big jumps.
Comments
Search issue from Gallery View
Try this...
1. Search for 'Babson Commons'
2. Select (View All) assets
3. Choose Gallery View
You can’t see all 2744 images, or at least I can't. Please advise, thank you.
Comments
404: /assets/emshare2/theme/emails/notifications/metadata.html
Morning- quick question…. When I get a 404 message, does that mean there was an error? - Cheryl babson
Hello All, I fixed the issue with the spacing in the results area, fix it was deployed to the Babson server and it is looking ok now. Please let us know if it is looking good in your side now please.
Nicolas, I updated Babson Dam and selecting a Department now it does the right thing, also removed all Duplicates. I noticed the way to create a duplicate is like "doueble clicking" the Save button on the New Department creation, let me review that since this component should prevent double submission, we may have something to Deploy at the end of the end today.
Hello Nicolas, We have some bug fixes in that area that we need to deploy to your instance, I'm going to update it and test it.
Hi Nicolas, thanks for your message, we will have a look at it asap.
It does not fill it in automatically on the Data form.
Hope everyone is doing well! I ran into a couple bugs on Emedia regarding the Department options. When i want to create a new department, it automatically creates two of the same titles departments. Also, when I choose a department,
Image with the issue in the name (jpg_##) where fixed, we adaptaed the code to search for valid image assets not only based on the extension
Hi, we have a new deployment ready this afternoon and we will update at the end of the day. We will fixing the assets with the _2 filesnames with this update. We have some issues we will fix and at the end of the day we will update the site.
Hope everyone is doing well this summer. A quick issue Cheryl brought to my attention that I am attempting to resolve. In folder 2024-05-11-GraduateCommencement_jKnight there are 253 images out of 341 that have a _# after the jpg filename which is making the files unable to be opened
Hope everyone is doing well this summer. A quick issue Cheryl brought to my attention that I am attempting to resolve. In folder 2024-05-11-GraduateCommencement_jKnight there are 253 images out of 341 that have a _# after the jpg filename which is making the files unable to be openned.
Comments
We will have a check on these issues, we will get back to you tomorrow Cheryl!
Update_ we see there are additional characters after .jpg in the filenames so will download, rename and upload. Would be easier if we could rename within the system. Perhaps the desktop app or organizer will allow this.
https://babson.entermediadb.net/marketing/find/views/modules/eduactivity/userview/AY8139U8wj7bSi1hSZev/20240511GraduateCommencement_jKnight.html?entitytabopen=media is missing thumbnails of images 0441-0693, please advise.
Babson
15/7
Folders structure -> reorganize, to be more visually better
related to tags? - folder structure
- update new features regularly
- desktop app
- smart organizer
Change "new" in menu, clean up thumbnail in entity form picker.
/app/collective/channel/AYluW4rfyelXlL5_2LER/Babson-File-Reorganization.html?showupload=AY_enR_rDdGBcAmTxeEO
ill notify the user.
Cristobal has finished updating the bookmarks, He will deploy at the end of the day after office hours.
ok Thank you!
Hi Dieneke,
Thank you for updating the default limit of bookmarks last week. Now I am seeing only up to 499, but I added a hundred more… Is it possible you increase the limit to 999 – this will be great for our purposes.
SVETLIN BARDAROV | Senior Visual Designer | College Marketing | Babson College
oke ill email them!
Ok now sbardarov user has 95 bookmarks
Thank you, I'm updating now, should take 2 minutes to come back online.
I also emailled sbardarov@babson.edu with your comment Cristobal.
Cheryl R
Another item just cropped up, one of our designers went to bookmark a few hundred photos for an hour, just to find out they are not in bookmarks. Please reach out to Svetlin Bardarov if you need to better understand the issue, thank you.
Email is: sbardarov@babson.edu
Hello, I found the issue, bookmarked assets should be saved correctly, the issue is only when displaying the assets on the bookmarks page, we have a default limit of 36, Im removing this limit, and test it, will let you know when we are redy to update the server with a fix.
We will check it right away Cheryl!
Another item just cropped up, one of our designers went to bookmark a few hundred photos for an hour, just to find out they are not in bookmarks. Please reach out to Svetlin Bardarov if you need to better understand the issue, thank you.
Email is: sbardarov@babson.edu
Server was updated succesfully and the issue with the Summary bar is gone
Hello, yes we have a fix for that and some other small issues here and there, I can deploy an update right now to your Server, it will take 5 minutes.
Can we get an update on when this will be addressed?
-------->>>> Summary bar is still cut off when you select "Vew all files" from a search result.
Suummary bar is still cut off when you select "Vew all files" from a search result.
See attached. Some users rely on gallery view and cannot change view with nav still cut off.
Comments
The folder share option is up and working. Thank you very much.
Change verbage on galleries when not enabled to "Please click Enable to View Media" instead of "No Preview Available"
Notes From Meeting:
Cheryl noticed that some of her users needed to re upload some files, because not all files were uploading.
Review and Update Proposal to include both hosting and support, with new features.
Meeting with Babson and Note Taking
Hi Cheryl, lets set up a meeting. We have time after after 10 CST today.
Cheryl R
Hi Cristobal, the photographer who reported this was uploading about 350 images each at around 4MB. Do you think it was due to internet issue?
I've had this happen to me in the past. I have to make sure my computer does not go to sleep otherwise I will receive an upload error.
Yes, what is the eMedia team's availability today or tomorrow?
You want to setup a sharing screen call earliest next week_
?
?
Also, I cannot see how to get my gallery or table view, only list option shows. Summary is cutoff.
Hi Cristobal, the photographer who reported this was uploading about 350 images each at around 4MB. Do you think it was due to internet issue?
Cheryl we tried to reproduce uploading, we tested with different asset sizes and no Timeouts, you know if this issue is something you or the user can reproduce easily? that way we can share screens while it happens no see if we identify the problem.
Hello Cheryl, I have a fix for the navigation issue, I can deploy it today, and let me do some test with the uploads, looks at first view that the Timeout occurred due an Internet issue or something, let me try couple of uploads to see if I can reproduce it.
Hi Cheryl, ill have Cristobal have a look at it.
I just added another chat with screenshot, "External photographers are reporting errors when uploading images"
https://openinstitute.org/app/proposal/AYluW4rfyelXlL5_2LER/Babson-File-Reorganization.html
External photographers are reporting errors when uploading images
@Dieneke- Please see attached, this is a screenshot from one of our photographers but I have heard similar feedback from aonther who experienced conversion issues. Process needs to be seamless when we have large volumes of images to upload and short turnaround times. Please advise.
Comments
Cheryl R
I can't post attachments here, so attached them here: https://openinstitute.org/app/proposal/AYluW4rfyelXlL5_2LER/Babson-File-Reorganization.html
Thanks for the Screen shots and descriptions, we are taking a look on them.
I can't post attachments here, so attached them here: https://openinstitute.org/app/proposal/AYluW4rfyelXlL5_2LER/Babson-File-Reorganization.html
Audience dropdown missing when creating "New Activity"
$upload.longdescription
Cheryl R
So this issue was reported by Brian Lipiner <blipiner@babson.edu> who is seeing only a handful of the 1,949 images of the 'globe' keyword. He doesn't see more pages to scroll to. I can see all. Perhaps a permissions issue. Also, the Summary bars is cutoff for both of us.
In regards to this, we need to check permissions and the summary bar, for both accounts
Hi Cheryl, We can have a look but we need to reproduce where the page sorter is missing. Can you send a screenshot of this?
Search results example
So this issue was reported by Brian Lipiner <blipiner@babson.edu> who is seeing only a handful of the 1,949 images of the 'globe' keyword. He doesn't see more pages to scroll to. I can see all. Perhaps a permissions issue. Also, the Summary bars is cutoff for both of us.
Comments
So this issue was reported by Brian Lipiner <blipiner@babson.edu> who is seeing only a handful of the 1,949 images of the 'globe' keyword. He doesn't see more pages to scroll to. I can see all. Perhaps a permissions issue. Also, the Summary bars is cutoff for both of us.
Can you send us a screen shot of the area your in?
Hi Cheryl, let me check with Cristobal. We did release an update the other week.
In the past on Entermedia there was a page sorter where you could look back at previous photos, but as recently as a week or so ago it seems to have disappeared? Do you know why that might be?
Hi Nicolas, Marissa, have you tried out the sharings options again? it should work now.
Nicolas, I just update the server and now the Sharing options works ok. please take a look in the following screen shot how to find it.
Yes, we have to fix this issue, Cristobal is working on it now.
Thank you. I am having trouble finding shareable links to folders that I upload.
Also, a question, we see that there are two albums that have a future date? Is that correct?
Nicolas
Not sure if this is a result of the recent update but is there a location where we can find links to recent uploaded folders? Thank you.
Hi Nicolas, we see that the activity date is not correctly filled in, so thats why it.s not shown correctly. You can multi select new uploads and fill in the correct date.
Hi Marissa, we see that the share link is not working. Cristobal will have a look at it now.
hi all, let me check with Cristobal!
We see that there is an export option and then if you copy any of the links from the share settings they are not working. This is the week of commencement and we need to be able to share out the folders we are uploading asap.
Not sure if this is a result of the recent update but is there a location where we can find links to recent uploaded folders? Thank you.
We are having issues finding links to recent uploads
Collaboration folder-no telling when assets have finished adding.
Please add something telling users that their assets have been added. Currently it only says "adding"...
Comments
Error when clicking Permissions on Collaboration Folder.
$upload.longdescription
Comments
Permissions can only be cliked on after the collaboration folder is created, not during the creation process.
Name, Description nor Tags fields are working when creating a new collaboration folder.
$upload.longdescription
Comments
When I refreshed the page and tried again, it worked but something is buggy at first.
Hi all, we are planning the release for this wednesday. We encountered a couple things that we want to straighten out. We can have a meeting next week to go over the release as well. Have a good afternoon!
Here is the file folder trail for an example of Shakenna Williams that was not coming up: Libraries/Marketing/0000-BabsonThoughtAndActionPhotos/Shakenna (1).JPG
Dieneke S
She emailled us and asked for a meeting tomorrow morning. shakil could do that, but I awaiting his availability. if not you can check in with Marissa at 9am?
Yes I can do it tomorrow 9am central time.
Hello Nicolas, I can see in the Activity that for every photo there is another file called "._MIZ_XXXX.JPG" Most cameras creates a separate file for metadata or other information, you can see the real files are bigger than 1 or 2 Mb and the "._" files are only 4kb.
I can create an script to remove them, and also I'm adding this to our list to verify if we can prevent ingesting this files when uploading folders so we only get useful files
She emailled us and asked for a meeting tomorrow morning. shakil could do that, but I awaiting his availability. if not you can check in with Marissa at 9am?
Hello Marissa, I think the issues you described is better if you can show us while sharing screen during a call, I tried to reproduce it in my own but probably is better if you show us. Please let us know when you have chance, should be a quick call then we work on the issues.
I am having an interesting issue when uploading at the moment. I am currently uploading a large folder with multiple subfolders in it. There is a total of 5,640 assets in the folder. The upload on Entermedia shows up that it has 11,403 assets uploaded. I only uploaded the images once. The folder is 2024-03-18-BCW-Singapore
when other users type in my name all of the most recent photos do not come up for them.
Search is not populating results that I know exist. I am typing in Shakenna Williams and a lot of images that used to come up are missing.
When I try to select photos the page jumps around and a bunch of broken text goes on the top of the page. It is also very hard to get them to allow me to click the correct one and then hit download.
My entermedia when in activities is not showing anything from 2024. I have to specifically type in Nics events that he is uploading. When comparing my page to Cheryl's in the summary section it shows I only can access 34 Marketing activities while she has close to 130.
These two coming weeks we are working on facial profiles, & lay out. Some bug on fixes on the summary form fields.
Wonderful! Thank you. I will give it a try.
Nicolas
I did have a quick question.. I have an Administrator level user asking if I can file images into specific subfolders in an activities folder. Is that something that is possible?
Hi Nicolas, yes inside the main folder of an Activity you can create any sub-folder structure you want, you should have the "folder +" icon on the top of the Folder sidebar inside the Activity. I'm uploading a small screen share for you
Hi Nicolas, ill get Cristobal to check with you on that.
I did have a quick question.. I have an Administrator level user asking if I can file images into specific subfolders in an activities folder. Is that something that is possible?
Thank you!
Nicolas
yes or at least have a Babson User account.
I added Babson Users Role permissions to see all Assets under Activities. Please let me know if the users in your side can see them.
yes or at least have a Babson User account.
Nicolas
Hi all. I'm having a recent issue when uploading new activities. I am not sure if there is something I adjusted in my settings but when I upload new folders they are only viewable by administrators. Is there a way to correct this so that not only administrators can view my activity folders. Thank you!
Hi Nicolas, just to confirm, any User should be able to see the content you upload to Activities, this is a right assumption ?
We just deployed an update last friday.
Hi Nicolas, we will have a look asap.
Hi all. I'm having a recent issue when uploading new activities. I am not sure if there is something I adjusted in my settings but when I upload new folders they are only viewable by administrators. Is there a way to correct this so that not only administrators can view my activity folders. Thank you!
Cheryl, we are going to deploy a new update in a little bit.
We will have a look Cheryl!
I can't seem to download this image : https://babson.entermediadb.net/marketing/find/views/modules/asset/viewfiles/1477667359443/201310Kerrymagazine_dChappell.html#asset-AVgL1whwuepfRdU8ynbs
Add Entities to details panel to show all linked entities based on folders
Jump to Person Entity when clicking on Profile link in Detail Editor
Add a way to remove mistaken profile with x and be sure it so it does not return
Clicking folder in Detail View opens in the background zindex
Stacked Gallery not rending right (sidebars/index.html)
Remove My Files from Upload button (was not working)
Clear bookmarks link
Some entity thumbnails not rendering, see Bookmarks area
Also media thumbnail not showing for user who has not edited table
Could you guys give me an update of the meeting here please?
Cristobal, we also have JSON permissions they will need enabled
I'll post any update later
I see there are some permissions that are interfering with others, I'm reviewing them.
Acted as the user (as Cheryl mentioned in the email) and found that Babson-User-role does not have permission to Sidebars, we handle Downloads at the sidebar.
Why they have the Sidebars disabled?
it just seems to be here. ill set a quick call with bet next week.
I tried to troubleshoot this before reaching out to you because I don’t want to bother you with it!! I’m unable to download anything off Entermedia. It’s really strange. If you have a few minutes sometime over the next week, maybe I can share my screen with you and show you what is happening on my end?
I had Svetlin take a look and he has no idea why mine would be doing this. His seems to be working fine. I tried Entermedia in Microsoft Edge instead of Google, too, and the same issues arise. So weird. Not a major rush but if you have a spare moment between now and next week let me know and I’ll give you a cal
Downloading worked for me. They might need to "shift" reload the browser. We might need to see the issue with them.
user is unable to download anything from entermedia. Cheryl could reproduce the issue, see email. can anyone update her?.
Can Attached file be auto related to profiles from Files to Profiles?
Add Entities panel to show linktable entities
Go to Person Record when clicking on Profile link to Person
Add a way to remove profile with x and document it so it does not return
Clicking folder opens in the background
Stacked Gallery (sidebars/index.html)
Remove My Files (not working)
Clear bookmarks
Bookmark not getting image
10.30am
Is there a meeting today?
I updated the site so we can see fixes and features it in the next meeting
still not able to use the main upload to button at top to upload to existing albums.
Small upload icon at left doesn not work properly, it defaults to uploading images to a user folder. Let's delete until we can get that working properly.
For the User Guide icon at left, can we simply post a link to Canva? Most of the topics currently listed under the guide produce error messages.
Cheryl
Hi Dieneke,
Thanks for checking in. Would love to meet on Thursday at 11 EDT if that works for the team. If so, can we plan to go through the list of what’s been completed and outstanding to-do’s?
Hi Cheryl, how are you? Do you have time to meet up friday morning and go over some of the remaining tickets?
Task: I tried to add her under Users but her name didn't come up, it said No Results when I pasted her name (user is llamoureux@babson.edu)
Cheryl, when you add a new user if you do not specify a username (most of babson users are First letter on the name + last name) we will take the email address as a user id, so in your case is better to manually set the username everytime you create an user.
Hi all,
Just wanted to reach out and mention I found a possible issue in the the new Entermedia version where it is appears to be difficult to delete a folder or images and to have them actually be deleted. For example, I attempted to delete activity 2024-01-24-Temu-Bajulaiye_nCzarnecki from the system but it still is able to be found and opened. Let me know if there is something in the process I am missing. Thanks!
Let's add Google Vision on files starting in 2022.
Later, if we find that enabling it to more years would be useful we can talk about doing entire catalog. Thanks.
Cheryl R
Codes are fine, they just need to work.
Would love to enable Google Vision on files starting in 2022 if possible. Can we not do the entire database?
We can do the entire DB if you think the results are useful. It will take a week or two. Let us know for sure
After downloading 3 files as a zip, I'm not able to X out of the Downloads screen.
Codes are fine, they just need to work.
Would love to enable Google Vision on files starting in 2022 if possible. Can we not do the entire database?
The plan is to move away from passwords and just use codes. Hopefully that will be working now. We also enabled the Google Vision on files from 2024+ We can go back and do last years files if you think its helpful.
Hello Cheryl, we just worked on the Users creation one, it is fix and I will update your site later today.
Also working in the login code issue, we are testing that and will be updated in your server too.
Deleted album from tree but is still shows in search. How to remove folder icons if nothing is in them.
Not able to rewrite metadata across multiple assets (425 in this case). "Loading" icon just spins...
Related to creating new users, you cannot edit their password until the account has been made. You have to go back to Users, search for the new user you just added, and then change their login. Let's have this all in one area like it used to be.
Users are having issues with login, the code isn't working. The workaround is to delete them and create a new account. Need to fix this soon. One recommendation is to have them reset their password via an email link or similar so they can self-service.
Related, I receive an error code after creating a new user: There was a problem completing this request
/WEB-INF/base/emfrontend2/views/settings/users/usermanager/user/editgroups.xconf#User.addUsersToGroup java.lang.NullPointerException: Cannot invoke "org.openedit.users.Group.getId()" because "inGroup" is null Cannot invoke "org.openedit.users.Group.getId()" because "inGroup" is null
After cropping an image and hitting "save" I just get a black screen. I had to click on Downloads again to see my download options. Let's have the Save action take you right backk to the Downloads screen.
Yes, I copied the link from the sharing icon. I think we need users to be able to do this easily from the share icon vs adding them to permissions.
I tried to add her under Users but her name didn't come up, it said No Results when I pasted her name (user is llamoureux@babson.edu)
have you copied the link from sharing to them? if that doesn't work you can also add them under permissions.
A user cannot go directly into this collaboration folder.
https://babson.entermediadb.net/marketing/find/views/modules/asset/sharefiles/AY1cUDMvEual5Zi5mdkc/Kids-for-Leila.html
People are saying that the 'send code' thing isn't working.
Yes, User manual is ready for review. Thanks!
http://tinyurl.com/User-Manual-eMedia-Library here is the link to the updated User Manual.
Adding new users seems to be working :).
Site updated, to reflect last changes on Bookmarks.
I added kwong5@babson.edu to the Marketing User Group, Im trying to replicate the errors on the process of adding/editing users but still not being able to reproduce it.
I can add him here ofcourse
He is photographer that wants to access the babson site? They can't add new users and add them to a group. Cheryl posted this bug friday. I made a ticket of this friday the 26/1, its above here.
Add him to this chat?
Cristobal, can you add Kevin Wong (request marissa)
Could you please add Kevin Wong as a user when addressing the eMedia user-added glitch?
Kevin Wong, kwong5@babson.edu, user: kwong5 password: marketing1
Hi, we have a few new users to add but I keep getting an error message. The first time I tried to assign them to "Babson User" role, the next time I left the group field blank and received this message:
There was a problem completing this request
/WEB-INF/base/emfrontend2/views/settings/users/usermanager/user/editgroups.xconf#User.addUsersToGroup java.lang.NullPointerException: Cannot invoke "org.openedit.users.Group.getId()" because "inGroup" is null Cannot invoke "org.openedit.users.Group.getId()" because "inGroup" is null
It also did not prompt me to enter a login for the new user. Do we need to set up new users differently going forward?
This also reminds me that we should touch on users/groups/roles when we meet next.
Cheryl R
In the asset Properties view I am not able to click on url and link directly to one of the album paths listed under FOLDERS, such as:
Activities \ 0000-2023 \ Marketing0000 \ 2023-05-13-Undergraduate-commencement_jKnight
I took a look but the one I tested seem to link ok. I was able to click on the folder and it opened
In the asset Properties view I am not able to click on url and link directly to one of the album paths listed under FOLDERS, such as:
Activities \ 0000-2023 \ Marketing0000 \ 2023-05-13-Undergraduate-commencement_jKnight
"Person" thumbnails do not show icons to download, save, etc. The window with results also doesn't have a X to close window.
add thumbnails to departments
feedback list 22/1
Nice to have: Enable google tagging, see if we can regocnize masks
Nice to have: Any way to group like photos (very similar images from the same shoot) and toggle on and off the display of the variations? E.g.
Remove all “No Image Available” files. We need to investigate first why they are not loading before we remove all empty files
Gallery not showing all images nor a way to toggle through to next page. Bug, we will fix that 23/1 Cristobal
Include column groups under users (internal)
The cat folder, all images have been placed under marketing000 folder. We can write a script to combine both folders if needed.
Default Activity folder views should always be most recent files first.
Album share and original media download have the same action
Only the one selected downloaded for album share
Change “My Orders” to “Download History” under user account section, add asset thumbnails
Uploading: Need a back button or way to save when creating new collection, can there be a “Save” button? Cristobal
Sometimes we may need to add tags or alter before adding assets to the folder
Upload: Remove ‘My Files’ as an option
Add/fix prompts in the empty upload data fields: Description: “Add a brief description here about this activity”
Date, change it to “Event Date” prompt with specific fields for consistency. Or default to a date picker, date icon is not currently a picker so can be removed if it’s not functional.
Audience: “Select Audience featured in assets” When adding a Misc tag please fix wording so it doesn’t say “Please enter 1 chars more” seems like typo
Saved photos need ability to be organized into folders
Ability to download a whole folder, even if there are hundreds of photos in it
Collaboration Folders: Files not always visible when you click on a collab folder:
Remove ‘Approval’ and ‘Publish’ everywhere
UI Move the edit icon (the pencil in square box) to the bar below where it will affect changes.
UI Remove the puzzle icon to left of Activities, remove “+New”, “Sort UI Results”, “Jump To”, and “200”
UI Change “Primary Media” to “Folders”
UI Make page results look simpler like this where users can toggle or type in a page if they want to specify where to go... CAN THIS BE AT THE BOTTOM OF PAGES so users don’t have to scroll to top of pages to toggle?
UI Move the edit icon (the pencil in square box) to the bar below where it will affect changes.
Clarify Summary:
Change it to “Filters” add fields for ‘Keywords’, and check boxes for ‘Audience’ and ‘Owner’. Indicate how many are applied (users can check/uncheck here to change what’s applied). Can filters also show at file level?
Cannot select and download multiple files in my Saved area. Must individually click the download icon on images.
Issue with Nic and Marissa about not seeing the Marketing Department was a Permission issue, the Marketing Department was only available for Admin user, I changed this to enable it to the "Marketing" user group which Marissa and Nic belongs.
Hi Dieneke,
I met with Marissa and Nic to consolidate our findings. Because we've incorporated screenshots in the feedback, I will email you a doc to reference.
Hi Dieneke,
Nic and I noticed this morning that Marketing is not coming up as an option for a department. We were hoping to upload a few photoshoots this week, would you be able to turn this department on for us to access? I have not added a new one to avoid a duplicate marketing folder once the original one is transferred over.
How is babson progressing today?
We can remove Departments from top nav
Summary looks great with department additions. Let's add ability to choose several. Right now you can only choose one.
Here's the mockup for the summary bar : https://em11.entermediadb.org/university/find/views/modules/asset/index.html#asset-AY0ZfPB0isNFSjgGiKe-
Hi Cheryl, we where able to deploy a new version. We also assigned Departments to each of the areas and it imported more Activities. Its looking good!
Add page count to summary
Add Activities to Departments - Babson-b
Check 1500x1500 in asset video CB
Priority!
Making sure all files and folder structure is correct. 0000 doenst have a hierachry. lost the parents... https://babson.entermediadb.net/marketing/find/views/modules/eduactivity/index.html?eduactivitypage=1#asset-AWz3en0obkJUAw6hbY8_
BabsonARTS is in activities and should be a department.
In structure in activities change year 2000 to 1936. not 2000-2023. In all files map.
assigning thumbnail for activities. 1936CollegeYearbooksPics as an example.
2023-09-07-Founder's-Day-Grad_jFernando has a thumbnail but no files.
Activities; Add new; date pickers doesnt work!
pagination, just default 200. current map, back arrow and forward.
wish feature: send an email if you add a person to permissions.
wish feature: send an email if you add a person to permissions.
Cheryl, you have a list for us off all departments?
I edited the above so we can make a agenda out of it, thats why I altered your text.
Good, ill remove that one from our list!
Can remove this, it's working now:)
"Activities: When I select assets to add to a new folder, the fields in Add New are frozen and don’t allow me to type anything to create the folder. If I click on the gear icon, I am able to do it though"
General: Screen goes dark if I use the browser < back button, I need to hit refresh to bring it back to normal view. Fix (shakil/cristobal/Chris?
General: In the Activities, Departments and People pages, the X in the upper right is hard to see. Can we make it a dark X in a light grey box like it is on the details view area?
Search bar When using search bar, I am not able to search for more than 1 keyword. Let’s say I’m interested in the most recent years. So if I type in 2022 it says there are 64 activities. When I type in 2023 it says there are 172. When I type in “2023, 2023”, or, “2022 2023”, or “2022 and 2023”, it only shows one folder that is named exactly 2022-2023. If I type 2023 and 2024 and 2021, no results show. So the more words I add, the fewer results I get. Are we supposed to add certain keywords so the search is inclusive of all searched terms?
Summary bar: Remove Edit Status section
Summary bar:In the File Size section, what does the number mean, assume it’s K, MB, TB, etc, can we specify for clarity?
Activities: If I sort by name, I should see folders that start with “0000” first, but I don’t see them unless I use the search bar.
Activities: When I select individual assets in table view, I get a string of code at the medium blue bar area
Activities: Can we add text to tell people what the numbers to the right of 'Jump To' mean or can we simply always default to 200 and remove this?
Activities: Collaboration Folders
Activities: When I select assets to add to a new folder, the fields in Add New are frozen and don’t allow me to type anything to create the folder. If I click on the gear icon, I am able to do it though.
Activities: Can folders have a folder icon instead of table view layout so UI is consistent?
Activities: How do we share a selected folder with collaborators?
Saved: Can this behave like collab folders where you can organize saved assets afterward, or, ideally, at point of save? Also need to add the + in the Saved area so people can create folders like in the collab section.
Departments: Some Departments are missing--- BabsonArts, Advancement, not sure what others.
Departments: Marketing, Athletics and Social Innovation Instittue don’t have any assets in them.
Upload: Cannot begin with ‘Upload To’ to add assets to existing folders.
Upload: Change prompt on Misc Tags to say “Enter tags and hit return after each” instead of “Please enter 1 chars more”
Upload: Thought we were not using “My Files”… I’m still able to upload there. Let’s remove this feature.
Details: Under “More” you can still ‘add to cart’, let’s remove.
Details: Under “Downloads”, where is the “Free Crop” option? Also, there’s a url at the bottom of page that doesn’t go anywhere: https://babson.entermediadb.net/marketing/mediadb/services/module/asset/downloads/preview/cache/Athletics/2014-15 Alumni_Gameday/2017/08/mckenna_2522.jpg/image2000x2000.pdf
Details: When I clicked on Open File Manager, my status of conversions all say “retry” and are stuck spinning. Or maybe I clicked on Recreate Conversions... what are these buttons?
Details: Under “Chat”- what is this and who am I sending the chat to when I hit “send”? Or is it just to myself? When I X to remove one of my chats, I get an error message. Remove ‘edit status’ from this area.
Facial Profiles: Can we have options for gallery and grid view?The table view has really small images so it's hard to see the faces to identify people.
Hi everyone, Just went through the A site, here's what I found:
1. General:
a. Screen goes dark if I use the browser < back button, I need to hit refresh to bring it back to normal view.
b. In the Activities, Departments and People pages, the X in the upper right is hard to see. Can we make it a dark X in a light grey box like it is on the details view area?
2. Search bar
a. When using search bar, I am not able to search for more than 1 keyword. Let’s say I’m interested in the most recent years. So if I type in 2022 it says there are 64 activities. When I type in 2023 it says there are 172. When I type in “2023, 2023”, or, “2022 2023”, or “2022 and 2023”, it only shows one folder that is named exactly 2022-2023. If I type 2023 and 2024 and 2021, no results show. So the more words I add, the fewer results I get. Are we supposed to add certain keywords so the search is inclusive of all searched terms?
3. Summary bar:
a. Remove Edit Status section
b. In the File Size section, what does the number mean, assume it’s K, MB, TB, etc, can we specify for clarity?
4. Activities:
a. If I sort by name, I should see folders that start with “0000” first, but I don’t see them unless I use the search bar.
b. When I select individual assets in table view, I get a string of code at the medium blue bar area
c. Can we add text to tell people what the numbers to the right of 'Jump To' mean or can we simply always default to 200 and remove this?
5. Collaboration Folders
a. When I select assets to add to a new folder, the fields in Add New are frozen and don’t allow me to type anything to create the folder. If I click on the gear icon, I am able to do it though.
b. Can folders have a folder icon instead of table view layout so UI is consistent?
c. How do we share a selected folder with collaborators?
6. Saved
a. Can this behave like collab folders where you can organize saved assets afterward, or, ideally, at point of save? Also need to add the + in the Saved area so people can create folders like in the collab section.
7. Departments
a. Some Departments are missing--- BabsonArts, Advancement, not sure what others.
b. Marketing, Athletics and Social Innovation Instittue don’t have any assets in them.
8. UPLOAD
a. Cannot begin with ‘Upload To’ to add assets to existing folders.
b. Change prompt on Misc Tags to say “Enter tags and hit return after each” instead of “Please enter 1 chars more”
c. Thought we were not using “My Files”… I’m still able to upload there. Let’s remove this feature.
9. DETAILS area
a. Under “More” you can still ‘add to cart’, let’s remove.
b. Under “Downloads”, where is the “Free Crop” option? Also, there’s a url at the bottom of page that doesn’t go anywhere: https://babson.entermediadb.net/marketing/mediadb/services/module/asset/downloads/preview/cache/Athletics/2014-15 Alumni_Gameday/2017/08/mckenna_2522.jpg/image2000x2000.pdf
When I clicked on Open File Manager, my status of conversions all say “retry” and are stuck spinning. Or maybe I clicked on Recreate Conversions... what are these buttons?
c. Under “Chat”- what is this and who am I sending the chat to when I hit “send”? Or is it just to myself? When I X to remove one of my chats, I get an error message. Remove ‘edit status’ from this area.
10 Facial Profiles
a. Can we have options for gallery and grid view?The table view has really small images so it's hard to see the faces to identify people.
Looking forward to meeting tomorrow, thanks!
Update on that, I ran the scripte cleared out empty cats and empty Activities, there are some Activities without thumbnail still but I discover those actually contains (most of them) at least one PDF file. PDF files are pending to convert.
That took me to discover most of pdfs are having issues creating document 3000x3000 png, I think I was able to reproduce it locally, but I may need some time to test it bettter.
I'm finishing configuring the Comprafece service and will launch the Face compare scripts in couple minutes.
So we think these folder are actually just empty. We will trim them from the activity list
Yes. We are on the main site we will shut down B later. Cristobal, I am noticing lots of activities do have assets in them so there are no thumbnails. Can you track that down by early tomorrow?
I'm on b-site, should I be on A?
By any chance you are in the A site?
Cristobal M
You can do it, please let us know how it goes.
UPLOADING:
From either the top “Upload to” button, or the “+ New” button… I chose “New Activity” (then I created one) / hit Save / then it doesn’t show the folder created that I should add my assets to, it just takes me to a page with a bunch of planets in there. Can we just go directly from creating a new folder to the uploads area or do we always need to click the upload icon? Also, I can’t find my folder by date when I go to the Activities section (maybe because it’s still moving assets over?)
Documentation is looking great. I've reviewed up to page 44 and made some light edits here and there. I placed big yellow sticky notes where I have recommendations/questions. Will get to the last few pages tomorrow.
You can do it, please let us know how it goes.
Can I upload some things to test or will that mess up the process?
I have shared the user manual Canva with Cheryl yesterday. have a good weekend everyone.
Fantastic! thank you for moving this along. We will keep an eye on the conversions.
Final Update:
Reindexes took 1hr aprox, after that I fixed a typo in the Activities entity and reconfigure it, then regenerated the Activities with the script.
I just tested everything and we are in good shape
Kicked off Regenerate Missing Conversions, will monitor it couple times during the weekend and post some status
We are good for next steps on monday: Enable Faceprofile in-site, and kickoff face scanning.
Ok let me know if you need any help
Update done and snapshots restore took couple of shots but it is done now. I'm reindexing, first reindexing whole DB, then deep-reindex in assets table.
Starting the update now. (Updated docker version, fixed deploy script) it is download image right now.
Starting with Snapshots.
Hi Cheryl, Chris will review the user manual and then after we will share a link with you from canva. We are starting the process this afternoon to migrate. Do keep in mind that the AI for facial profiling will be started on monday, it might take a week for all the faces to be profiled. The software scans around 7500 faces a day.
Current Babson-A node info:
Node ID: emdb8080
Cluster ID: entermedia-em9clusterCB
Snapshop both sites
Keep assets and categories data from A site
Shutdown B
3:00 Upgrade A and restore config from merged snapshop (Keeep everything from B except json/asset.zip and categoriy.zip)
(Check nodeID in)
Reindex All
Reindex asset
Shutdown Facescan in schedule
Kick on off fix missing conversions
Migrade A data to new structures
Redirect URLs
Monday:
Setup local facecmpre
Kick off Facescan
Rsync images to B
Setup B fresh site
I still on waiting room
I just see Shakil's list of things, but I don't see min, yesterday we focused on fixing Face profiles, and not remember what else was in that list
just like that (See image)?
You mean, Factulty as an option of that Drop Down?
let me understand, add Faculty to Audience drop down menu in new Entity creation dialog for Activities?
Hey Cristobal - Can you Please Add faculty to audience drop down menu in new entity creation popup for activities? In b site before meeting? And make sure it's updated?
Hey guys! Good morning, have you updated the Babson B site yet by chance?
(11) icons at person and colors are not correct
BUGS TO FIX - January 9th/2024 For Shakil:
(1)When displaying 20 assets per page in astronomy file area, hiding sidebar summary will cause glitch in format, Then pulling out summary sidebar again will fix it. Better to get rid of page numbers in stacked gallery, better to have infinite scroll.
(2)Glitch is shown while scrolling in grid or gallery view, header and actions menu disappears with scroll and needs to stay stationary. Similar to Babson issue. Need to fix on em11 too.
(3) Clicking on the name on an entity folder in any view causes bug to come up.
(4) Jump to page on entity viewer doesn’t work
(5) Menu is crowded when there are thousands of pages, shows 10 different item numbers, which looks fine when small digits but gets crowded and messy when they are in hundreds or thousands. Suggestion to put EG: “Page xxx of xxxxx” instead, when it gets to be bigger than 50 pages maybe?
(6) Move Search filters to right of the file 42 area
(7) Move Entity breadcrumbs to the bottom part of summary. Use the folder icon style for aesthetic look. In a titled area, explaining what it is.
(9) Get rid of “Files” heading on top of files area accessed by index, add upload button.
(10) Get rid of Files heading and make all one line.
Sounds good, let's talk through next steps when we met on Thursday!
Hi Cheryl, Happy 2024!
Thanks for your message. Were still on to migrate this weekend. We can meet Thursday and go over some more of the documentation we have been working on. How does that sound to you?
We suggest not using the old site from friday 12th of January at 12pm on. We will migrate all data over the weekend, if you can inform your users not to upload anything, that would be great.
We can't guarantee uploading anything will work until monday morning. We can keep you updated during this process. I hope this works for you!
Morning everyone, happy 2024!
I've been tracking along on the chat, do we feel we're still on track to migrate this weekend?
Regardless of migration date, I was hoping to do another review of the documentation soon. Ideally, I'd be able to review with users sometime this week to get them prepared for the change. Let me know status of things, thank you!
Ok guys, there's your Bug lists for tomorrow, enjoy your night! I'm going to go face down in bed now.... Zzzzzzz. Ciao!
BUGS AND FIXES FOR CRISTOBAL - JAN 8th/2024
(1) In property viewer, +Add to album brings up a broken pop up, the “X” to close the window does not work, but clicking anywhere behind will close window, List of library items missing scrolling function and is falling off the page. Did not try to add to any album.
(+Folder) needs to be changed to “Add to folder” Multiple assets selected in grid view are able to be added to collaboration folders this way, (CHANGED BUT NOT RESOLVED - Scrolling works now but now moves entire popup out of view, instead of just scrolling in list within popup.
(2)Clicking on settings on Collaboration folders or any files area of a department, entity etc. Will close out window that user was working on, suggest to either remove entirely or show a small drop down menu offering different view options instead of closing window, which is frustrating. (UNCHANGED)
(3)In the folder picker add a button to select folder when adding a file to a folder from properties viewer. Add a button for "Add to Folder" or Select"
(4)delete TAGS feature from side menu
(5) remove public albums from sidebar menu and add "Public Albums" to Top level entity header
FIXES AND FEATURES FOR CHRISTOPHER B - JAN 8th/2024
(1) Actions menu still needs to be changed to menu items that Christopher requested, see Oi agenda for details (URGENT)
-Rename Actions menu to "edit". with sub menu options: Select all, Batch edit, Export Results, Delete Selected items
Make sure following headings are in top bar in All files area, and files area of entities. Including: File, Edit, Add to, Share, Approval
Under File: Download, Export as, Delete Selected Assets,
Under Edit: Multi Edit, Select all, Clear Selections,
- Change name of "add to". To "Add files to tags"
- Relabel sidebar heading "Cloud folders". To "All Files"
Relabel "Folders" in entity viewer window to "Files"
(2)Remove "Create shareable gallery" and add "+Create public album" button
(3) Needs a “deselect All” function or being able to click on somewhere to deselect assets, maybe have a pop up asking “are you sure you want to deselect all assets?” Before loosing their selections but the user will need a way to start over if they need to, as it is now, you have to deselect assets manually in grid or gallery view one by one. (UNRESOLVED)
(4)Brainstorm slideshow view in public albums "lightbox" slideshow, gallery, table etc.Collage mosiac
BUG LIST BABSON FOR SHAKIL
Current Babson B Site Review and Notes from this mornings testing session: ( I Don't know if B site has been upgraded, so these bugs could have been resolved already)
Formatting and UI for Shakil:
(1)Change “Face has Face” on summary sidebar to File has Face”. (STILL NEEDS UPDATE) (SHAKIL)
(2) “Activities” tab in department files shows white box instead of Icon, and other random places ( LOW PRIORITY)
(3) Actions menu disappears when you scroll down in gallery view, Map view, and grid view. ( STILL UNRESOLVED) (SHAKIL)
(4)Sidebar summary shows things like : "AYquIk6TyyyLX-g2tPO2 (156)". Under Departments heading (SHAKIL)
(5) When "photo filter" is selected on summary sidebar, navigation becomes difficult due to bug where photos being enabled as a filter will cause file area to show nothing until you X it out on header on top of screen. Or clear filter. (SHAKIL and CHRISTOPHER)
(6) AYquIk6TyyyLX-g2tPO2 (156) Now showing up on filters on header when selected, even after summary sidebar fixed, needs to show words not sources. (SHAKIL)
(7) Add Entity Picker Button to details page beside +Add to album (Properties details viewer) (SHAKIL)
Sounds good
We willl be showing a release candidate on Dec 29th on the b site.
hi Cheryl, we suggest going live on the 12th of January, we would migrate everything that weekend.
Babson Meeting December 14th/2023
The main points from Babson meeting December 14th/2023
1.There were some bugs with Upload button, and when computer goes to sleep during upload. Please refer to these on the most recent entries on the "App testing" Spreadsheets
2. Please add Audience drop down menu to fields for auto create entity fields into "People"
3. Lets see if we can make the collaboration folders more searchable, and easier to navigate. These are going to be used a lot, so the more user friendly the better!
4. We would like to add a feature where instead of just having the option to upload files into collaboration folders, you can browse existing files and add those to the folders as well. This would look like a "Browse existing" Button next to the uploads button.
5. It would be really great to have an efficient and organized workflow and a standardized way to browse assets, favourite/save them, and then be able to add those saved assets to a collaboration folder easily. I suggested doing this with tags, which seems pretty efficient and can be done in only 3 or 4 steps.
6. We need an option to rescan the total assets for facial recognition, in latest update it didn't appear to be enabled properly so I was unable to demo facial recognition properly.
i invited Nicolas for the meeting of tomorrow and added him here to the team
Cheryl, can you sent is Nicholas his email?
3 top things to do before babson meeting:
Make accounts in OI and emedia library for Nicholas
Update site and new icon SVGs for entities
Update user manual and write abut new features and a bit more about how to work with facial profiles, like how to do a reverse search, and how to change the profile status.
Hey Cristobal, can you please upgrade the Babson site for us please?
New Icons for entities here for selection: https://www.canva.com/design/DAF2yqziIxY/zWWBI4PwJU0AoKF42vXK-w/edit?utm_content=DAF2yqziIxY&utm_campaign=designshare&utm_medium=link2&utm_source=sharebutton
admin DES:7UEvadtkd5sE4cypLf030g==
Babson Meeting December 11th at 1pm
BUGS FOUND:
BUG: When she is using facial recognition function: User found that if you changed the name on a facial profile to the persons name there was a big error script that came up. (Reproduced during demo on B site with Dieneke and Claire).
Facial recognition : Enable option to approve/reject a facial profile or set up status as Pending Identification or just pending.
BUG FOUND: NEW B Site Misc tags is not working, fix tags function
BUG FOUND - No empty spaces in the folder name otherwise the files get lost Old version
BUG FOUND: NEW B Site Misc tags is not working, Non responsive
BUG FOUND - If Old version your computer goes to sleep it stops uploading. Does this do this in new version?
TO DO:
Nicholas Photographer - He has explored the old version but not B site.
-We need to make sure he is set up with an account.
-Add Nicholas Czarnecki to Babson OI Project also.
-Set up roles for admins: Give Give Nicholas Czarnecki Permission on Babson sites to delete assets as well as admins.
1. Activities entity:
Please Add faculty to audience drop down menu in new entity creation popup for activities.
2. For Users with no permissions, the +People, Activities and Department button doesn’t do anything. Cheryl would like a popup to reveal after clicking on button asking the user to defer to an administrator to add the desired entity.
3. ***** Cheryl would like to be able to make a facial profile with the purpose to do a reverse search in order to locate, review, edit or delete all of the photos associated to that one person.
4. Babson will provide a spreadsheet of popular people to help us refine it.
5. We want to choose last name first name, or visa versa but NOT MIXED. They have someone working on cleaning this up this week. If you’re searching for someone, does it matter the order of how you put it in?
6. Babson to provide a master list of common tags.
In people database, We would like to have different types of people EG: student/faculty so you can search from the people database integrated with facial recognition.
Usually photographers go year month and then day, followed by a simple name and end with the photographers last name. Please Edit fields to reflect this upon creation of a folder or entity for ease of use.
In people database, we need to have different types of people EG student/faculty so you can search from the people database integrated with facial recognition.
Feedback on User manual -
Liked User Manual so far, Some great topics that she would like us to cover:
1. Intro to organization - Labels key differences in this new version.
2. Talk about how things have changed from old version
3. Searches
4. Uploads - different ways to upload things. Adding in descriptions, and metadata tags etc.
It may be helpful to call out when you need to go into the sidebar as a regular user in the user manual?
Media Centralization guide - take ideas from this for user manual
Can we mimic how to set up a reverse facial profile search?
1. Overall organisation / generally speaking / main tasks
Designers / add user by email addresses l how to add users
Upload area
Download area
How to remove assets
Other features -
2. How to search
3. How to set up facial profile
4. Collaboration folders
Search: can we find all files when we write a name.
different manual per role / permission
Did you post the notes somewhere Claire?
Great meeting yesterday! Here are the notes, and goals for the customer service and dev team to review for our upcoming meeting on thursday.
Apologies, I'm canceling the meeting and will set it up in the WebEx app so you can easily join... new invite coming!
Yes, thanks!
Cheryl R
Hi team, I'm meeting with our photographer from 12-12:30 (Eastern time) on Monday, would anyone be available to join?
Could you send us an invite by email?
Backend work by photographer, to tag people.
Facial tagging, doesn't go up to google, its a private engine.
Looking for someone in photo's, not a sea of people. Find balance quality / quantity.
to do:
-> sort by total number
-> add status field to facial profile.
-> sort by status first
-> tags column to profiles and table
-> add a counter total number of hits
Status field filled in
Add false positive profiles multivalue
Show all false positives dialog
Fix edit boxes
1
Hi team, I'm meeting with our photographer from 12-12:30 (Eastern time) on Monday, would anyone be available to join?
I enabled Face detecting in Babson-b yesterday and it is doing some good findings, 400 faces found so far an still finding.
Babson 30/11
- Helping identify photos on people. When somebody doesn't want to be published
- extend to other people to test & feedback. All current users can access through link.
- enable AI on a site to test AI on real database.
- when your trying to download an album to share
- review tags on activities / advise set up standard things you want to track.
- document screenshots upload process with permissions
- script to run database, we can do that in 1 day. Pick a day, might be up and down, no upload in 24 hour period.
- high level documentation to share
- prominent button of going to new or old site when going to redirect
Meetling link 10am CST / 11 am ET
Hi Cheryl, we discussed this the other day, the costs are very minimum so we will provide the service from our side.
>https://zoom.us/j/91943422404?pwd=MnhhL3dxYTR3Rzh2VXh4Wnl0U3pFQT09
>https://zoom.us/j/91943422404?pwd=MnhhL3dxYTR3Rzh2VXh4Wnl0U3pFQT09
@Dieneke and @Cristobal, we can use my personal gmail account for Google tags.
It's robockc@gmail.com
Let me know how I would pay for this, I can use my Babson credit card.
https://zoom.us/j/93824864760?pwd=TjlLdEg0OG9BbHR4R2xmYThhUTkwQT09 some babson prep?
9022190040
my zoom room is open
hi, I’m free If you’re up for a debugging session and going over the step by step manual.
For cropping conversions, we have 16, they are listed in rows 2-17 on this sheet: https://babson-my.sharepoint.com/:x:/g/personal/crobock_babson_edu/EZpYKFZ8UhZBihl8Q-h27EMBUo911RlauZRnqhd2lKikng?e=YrGZCV
Items noticed while going through: feedback marissa 17/11
11/14 - ML
The viewing starts at the end number instead of 1
Is there a way to toggle this?
Have the link to review of email files open in a new tab
Album share and original media download have the same action
Only the one selected downloaded for album share
Would love to see download history next to Saved Tab
When adding a Misc tag it says “Please enter one chars more” seems like typo
Filter what can be tagged
Will also need to add section for admin to easily update tags
All annual events we should tag ahead of time
Need a back button when creating new collection and hit next step.
May need to add tags or alter before publishing
What is the difference between Misc. Tags and Add file detail Tags?
Saved photos organized into folders I foresee as being a central location for sharing photos with others after testing how to share media
11/17 - SB
Ability to download a whole folder, even if there are hundreds of photos in it
Babson meeting 16/11
- We fixed search, dashes are working when you put in dates.
- My orders Cristobal made an X to exit the screen.
List tdo:
- Thumbnail for order history will be added in the coming weeks
- Clean up conversions to download images. Cheryl will give us a top 5 size conversions, if we can add them that would be great. Original and web size, 5 or 7 total choices.
- Cheryl and designers are interested in:
AI to identify people. Mainly to not be on social media if a person doesn't want to be in photo's. We have that option, Cristobal is working on that.
- Keep babson posted on process
- Google tagging objects, no babson account anymore they have transffered to Microsoft. We could cheryl personal email and babson cc details. They want an estimate, doing the tagging.
- Cheryl wants to know planning of we we want to move b-site to production. Next meeting we will give a timing estimate.
Nice to have:
- Custom width and height, to be given in by users. Would be ideal for babson.
- Copy of the photo saved, when doing a conversion.
- Conversion, the printer also takes the same settigns.
- Likes to jira job numbers adding to the photo's upload.
Meeting link for 11am ET
For tomorrow meeting:
Heic images now works ok, we need to clean up some of the extra Conversions they have, and relabel some of them, then regenerate all the missing thumbnails.
Current custom sizes:
1200x900
1200x600
800x400
500x300
Attached is the example of the source path that is throwing off the search for Spinelli. The folder name has successfully changed but the search is still bringing up Spinelli with lots of photos that are not him. If you could please adjust this folder it would be very appreciated!
Babson 9/11
Demo with designers yesterday. Marissa joined today's meeting based on intuitive. The saved is going to be very helpful, as well as collaboration.
- Heic files thumbnails are possible, but they get a conversion error
- My order -> want to see one thumbnail from the set of downloaded pictures
- gear icon / properties is a shortcut to data entities area.
- saved is gone in my dashboard in sticky menu, bring back. Done is a permission thing.
- My files is a permission role, might keep that for certain roles.
- Saved stuff, can she make a create collection / grouping. -> not possible right now. Can look in the future, a want feature.
- Option gallery view, to view images. Let users choose their view. (cris and christopher need to talk about it) maybe permission?
- clean columns, last modified removed
- We can review if sourcepath is included in the search, we can remove that.
- Marissa will email the process to review for search config,
- review separate permissions who can add more tags
- guidelines for searching, with space, test search tags, typical date search. Keystrokes that aren't supported?
- make a guideline for keywords searching
- make a guideline for cropping pictures
Updated list
Share icon on the table icon view
X Keep Pages Sort order
X Add a permission for "My Files"
Cleanup conversions presets
X Add top menu to Assets "Add To" be a drop down of "Activities etc" shows Entity table
For One to Many Entities. Start with search when adding new and add a big create new button
Point sort icon up
Add unique icons to Entity Tabs
Add share icon to the right of entity dialog header
Permission to hide all activities?
Add share with link to activity table
Can we crop any sizes?
Rights management files. or folders secret
X Finding file from users
X My Account - needs and X and Dashboard
Remove one to many views from bottom of Entity tables
X Search results, show only two rows of type ahead keywords
Reformat entities to have a column of text on right of folders. Maybe put icon on tab?
X Put entity name on tab?
https://zoom.us/j/91943422404?pwd=MnhhL3dxYTR3Rzh2VXh4Wnl0U3pFQT09 link for meeting at 11am ET
The gear icon appears in 2 places, let's keep the one at the left menu and remove the other one as it's harder to close out of.
Can Activities, Departments, People and Collaboration Folders have an option to be viewed as folders like we do in the Saved section?
Under My Orders/Order History, can we see thumbnails?
Can we get a thumbnail of .HEIC files?
Thanks, Cristobal! Can we also add emay@babson.edu?
Cheryl I re-synced current users on production site to the B-site, verified each of the emails you sent and they should be able to login to B site with same credentials they do in the original site.
@Dieneke: Will you please add these test users... adauchy@babson.edu. ccahill@babson.edu, sbardarov@babson.edu, nczarnecki@babson.edu
Thanks!
Share icon on the table icon view
Keep Pages Sort order
Add a permission for "My Files"
Cleanup conversions presets
Add top menu to Assets "Add To" be a drop down of "Activities etc" shows Entity table
For One to Many Entities. Start with search when adding new and add a big create new button
Point sort icon up
Add unique icons to Entity Tabs
Add share icon to the right of entity dialog header
Permission to hide all activities?
Add share with link to activity table
Can we crop any sizes?
Rights management files. or folders secret
X Finding file from users
TUrn off My Files by permission
My Account - needs and X and Dashboard
Remove one to many views from bottom of Entity tables
Search results, show only two rows of type ahead keywords
Reformat entities to have a column of text on right of folders. Maybe put icon on tab?
Put entity name on tab?
Marissa did a walkthrough
- topline overview she was excited
- organization overall a lot more sense
- Give marissa access to the b-site to test
- test user / regular user
- add test users / cheryl will put them in the chat
Generic way - security enabled. Whether default is yes.
Check sorting, jump to a 100. Show a range.
Collaboration folders -> teamwork stuff
My files -> saved stuff
Move sort back to the toolbar with just icon up or down and a filter dialogl
People Filter should be a Label not ID
Adde clear all link to the filters
Add New Audience lost its place
Use Database add for adding inline
Default to upload page then creating new Entity
Email Assets working ok for anonymous users?
Pick Asset Category is not working right
Dont allow jumping or links to beyond 10koard
Double header when changing view type in tree area
Dont Open side Tree When sharing
Add a way to add to Activity or Entity
Be able to create collaboration folders
Shared Albums /
Project Folder
Work Folder (create)
Add share icon to the right of entity dialog header
Add share with link to activity table
Can we crop any sizes?
Rights management files. or folders secret
TUrn off My Files by permission
My Account - needs and X and Dashboard
-As an option in the search bar, can we source a way to upload an existing imeageso the system can find it or one that's similar? For example, see "Search by image" in Getty's site: https://www.gettyimages.com/.
We are often provided found/renamed images so it's hard to know where to find them.
Also, a few things we want to consider:
-Is there a way to remove/delete activities or assets from the Saved folder?
-Can we remove "Approved, Pending, etc " from all? We do not have a workflow that requires this.
Hi, can we please provide eMedia access to Marissa Langdon (mlangdon@babson.edu) so she can help test out the new organization?
Thanks Cheryl, we will add those to the list.
Thanks for a great meeting today. Can we add to our list, to reverse the page results so that page 1 of results is on the left, and then the other pages follow at the right? Also wondering if we can set the default view to 200 images to help reduce the number of pages people need to flip through.
X Defaut to Assets when upload enabled put first
X Rename Done Edting to "Apply"
X Move + Filters dialog to the top
X Move sort back to the toolbar with just icon up or down and a filter dialogl
X Move Filter Search next to the gear just an icon
People Filter should be a Label not ID
X Adde clear all link to the filters
Add New Audience lost its place
Use Database add for adding inline
X Make Department multiselect
Default to upload page on Asset tab when creating a new Entity
Email Assets working ok for anonymous users? Check with hubby
Pick Asset Category is not working right
X Close tree by default
Dont allow jumping or links to beyond 10koard
X Double header when changing view type in tree area
Dont Open side Tree When sharing entities
Add a way to add to Activity or Entity
Be able to create collaboration folders
Add to a list of "Collaboration Folders"
Add unique icons to Entity Tabs
Add share icon to the right of entity dialog header
Permission to hide all activities?
Add share with link to activity table
Can we crop any sizes?
Rights management files. or folders secret
X Finding file from users
TUrn off My Files by permission
My Account - needs and X and Dashboard
26/10
UI -> same notes
Filter search
And sort alphabetical / limit choices
take out entities / groups
Audience and date as default / set up by Cristobal
Interal use only turn on / filter seach
Folder saved with different categories
make a folder -> collaboration folder would be a great feature.
To be able to name the folder of saved pictures.
Departments / make a multi select / no selection it would stay in activity with date and name.
Have departments for a filter by default as well, people too.
Email assets
can photos be shared to unregistered users?
possible to save a project?
Save an album?
Fix null in assets - something missing.
meeting at 11am ET
I just realized attachment didn't upload correctly, let me email it to you.
Thanks for pulling ths data, Cristobal. Where can I access the attachment?
Using the Database table, I prepared this Top 20 users and top 50 Searches from 2002 to today in the Babson DAM.
I have a prep meeting in an hour and will ask Cristobal to make a list that we can show your tomorrow!
Dieneke, before tomorrow's meeting, will you be able to provide the top users and top (20 or so) keywords used for searches?
Searched for biz, nice overview of activity and assets, but biz is a person. Why doesnt the field person show up here?
Went to my files, clicked on any random file I liked an saved it. Worked, shows up in my saved files.
I can hear you but you can't
I hear last 10-15 mins
I hear last 10-15 mins
you and Chris can meet, I have to go in 15 min.
let me know If I jump there
ahhhhh
were still in exensio meeting
Zoom link is closed?
ill be right there for meeting
ill be right there for meeting
BRB
I added some fixes to switching checkboxes and fitlers it was loosing the Tree status.
Faceprofiles is read for next step, how we are gonna search for Faceprofiles? We did not took notes of that.
Checked in a mechanism to collapse Category tee in Media Dialog. It was pending for Babson and also will help for Faceprofiles I think.
Search results looking good, It is displaying a lot of results, tried to limit with hitsperpage but couldnt make it work, other than that feels responsive. I'm testing in babson with some real data
I'm gonna work on the Search Results suggestions
Music Academy postponed to Friday, anyways I fixed small issue in one of his scripts
Attachments
Finished all the tasks, but there is one issue in the Saved (Favorties) screen. We are displaying 6 favorites (those feet in a laptop screen) but when there are more than 6 what we are going to do? a Link to view all, but were we can see all? Should we expand in place the grid or something? See Screen Shot.
ToDos: (Create tasks in real Projects)
X Primary Media not displayed (departements)
X Search as you type on Filters
X Remove Filter header in the add filter
X Move the add filter to the top
X Remove Close
X grow 20%
X Title: Filter Search
X One to many change to "Show on Dialog"
X Favorites -> Back to "Save"
X Add Bookmark icon to entity yop icons area
X Make longcaption textarea
X Make 3dots icon a gear in the Entity header results
x Align checkboxes, add extra column for Favorits & Download (when enabled)
Move Babson customizations to template
(Chris) Add header to the entity dialog: small thumbnail in the header + icons
(Chris) Special People functionality for Metro East
Attachments
added media to the results
Its the same recurring meeting on thursday
Hello, sorry I saw she canceled, but did not noticed the other meeting created, it was there?
deploy looks good, nice menu structure. i tested a search, asset appeared in popup and showed image. Then clicked on asset, and opened up in pop up.
This week and next week meeting cancelled today by Cheryl. Ill leave the google invite in there so we can meet and test some Cristobal.
Made the search bar working as planned. Still need to fix couple behaviors, like, clean the box and clean results, hitsperpage adapt to window size. Some local searches are not fully working need more tests with real data.
ill be right there for meeting
Deploying Babson B
Looks good Cristobal!
Attachments
This is how the Search Popup is looking so far
Add tree icon to side tree in Media Tab. It would show or hide the tree below it. Remove the divider line to the right of "Actions"
Rename Favorites to Saved
Rename "Search" to "Filter Search"
Media Results add "Show (34)" link
Only have table view for Entities
Add next and previous to Tab Dialog
Make search big and add folder/thumbnails to entity results
Change + Upload button is a drop down... Activities, etc, My Files,
Add "My Files" and Favorites to Menu?
GO to page only if more than 5 pages
Rename Albums be be Galleries
Add People entity to a Facial Profile General
Under People create a one to many for Facial Profiles...
Top Search is timing out
Thanks for meeting today, a few ideas for next round...
FILTERS
1) Exclude keywords: __________________________
2)Image orientation (can AI determine this so we don't have to individually assign to every image?):
[Horizontal] [Vertical]
SEARCH
In the mail search bar, can we show user's recent searches in case they want to go back to one of those?
Can we search for 'images like this' by dropping an existing one in like they do on Getty? https://www.gettyimages.com/search/2/image?family=creative&phrase=emotional%20graduation
FAVORITES
Can these be individual folders or boards that you can add to at point of search (add when you are hovering over the photo), so you can 'Save to" a folder/board or collection. Maybe just 'Create new private collection' would be easiest. Then when you click on the Favorites icon at top of page, it takes you to these boards/collections vs dumping them all loose in Favorites. This would be a huge win. Shutterstock and getty both do this well: https://www.shutterstock.com/search/college-student?image_type=photo
ICONS ON PHOTOS
In addition to download, save/favorites, can we add "Similar" so people can see similar images? Can AI help us identify those?
yes I just updated, I'm clicking things to see if is ok
I will be at the meeting. Is the site upgraded?
.
Hello, Im in
I wont be there, leaving my house in half an hour for a dinner.
Yes, tomorrow would be great if it works on your end. I’m free from 1pm EDT onward! And, I’m including Marissa next week,, I wanted to see the demo first.
Thank you,
--Cheryl
I wont be there this time, she wants a demo.
new meeting moved to tomorrow 1pm ET
meeting at 11am ET, link is https://zoom.us/j/91943422404?pwd=MnhhL3dxYTR3Rzh2VXh4Wnl0U3pFQT09
Above I click on name map, when i change to table, the people are clickable.
BUG 1 When I am on the main page; departments are clickable, but when I go and click on a person, nothing happens.
Click on add new at people, exit is visible X right corner works
testing:
Login worked
Department list table view works
.
Cheryl, here is the Asset Search Log table you can take a look what users are searching in the DAM:
https://babson.entermediadb.net/marketing/emshare2/views/settings/lists/datamanager/list/index.html?catalogid=marketing/catalog&searchtype=assetsearchLog&page=1
https://babson.entermediadb.net/marketing/emshare2/views/settings/lists/datamanager/list/index.html?catalogid=marketing/catalog&searchtype=assetsearchLog&page=1
Progress from today:
-I just added Search Box to Filters popup, I added via description.field, it works great, also added a clear option to clear it, and make it work for the Dialog and the Entities outside.
-I found one of those bugs... Stacked (gallery) view was not loading with the right hitsperpage, also, hits per page was being reset changing the results view. I fixed that, also fixed when boxes looked not aligned in the stacked view too.
-And fixed University catalog in em10 demo, so we can do our tests at https://em10.entermediadb.org/university/find/index.html not in the template site.
I added all the bugs and to do in the spreadsheet
Do we need to edit this in the spreadsheet; https://docs.google.com/spreadsheets/d/1Uu40WbEeO5PrQWcmBP-baCfJ1UqQ18U0/edit?usp=sharing&ouid=114258320921224536049&rtpof=true&sd=true
End of the day update:
-Fixed the checkbox for individual asset
--Which took me to test all the actions menu. I disabled couple of options for now like add-remove to Album (are we gonna use that still?), but also fixed items: Approve, Reject, Delete, Download and Multi-Edit; this last one was little bit complicated since some JS was not enabling the editing boxes in the Asset mediaviewer.
Other small fixes:
-redirect to selected category after Approve, Reject, and Upload.
See babson EDU
- power users top 10
- ind top 20 searches tags
- sort by year (activities)
- path correccting sourcepath didnt get set with images
- checkboxes -> doesn't show action menu to decide what too do
for the grid.
- relabel filter results (uploaded by username)
- nice to have -> back button to added person
- user folder for my files -> in other structure
- add new acitivity and get some feedback from users
- testing UI always X in a corner to get out of screen
Agenda:
Waiting indicators
Action menu missing
Make wider
Collapse sidebar
Checkboxes on Grid
Add Search box to filter
Owner should be Uploaded By
Back button go back to general tab
Updade Guide for adoption
Facial recognition
People - Profiles - User Folder (my files)
Cart vs Favorites
Saved ---
SSO? Canva
Zero tags
Add date filter
Top area lighter colors
Here the link for meeting in 15 minutes
Babson meeting with them today at 11AM ET, see agenda
Complete Babson Site testing session:
Babson Testing Notes
For September 27th/2023
Filter is not very user friendly, suggestion to add an “Add Filter Button” and make all of the options into one larger popup rather than having two separate windows. Or follow suggestion below to get rid of popup entirely.
Add filter feature needs more explanations beside the different buttons or icons, to help user navigate.
Maybe consider getting rid of A-Z icon in filter editor, because it’s mildly confusing and redundant if you can just click on the table and have it do the same, but it's kinda cute in the sidebar...
Get rid of the word - Thumbnail on the table, and put an option to “show or hide thumbnail” instead. I think Art especially would love a feature like that. To be able to toggle between showing and hiding thumbnail might add extra speed and enhance performance, and reduce redundancy if you are looking at audio files, for example.
Consider re routing the “add filter” button to just go to the sidebar filter editor, It’s more functional, more strategically placed and allows the user to still interact with the table and scroll at the same time. It also highlights the sidebar icon currently labelled “Search” Which will train the user to use the sidebar more. Consider getting rid of the popup window altogether and just using this method.
Rename “Search” to “Filter editor” Or ‘add filters” in sidebar.
ACTIVITIES heading:
Consider changing “grid” name to “carousel” view to have multiple rows showing more entities, and add an actual “Grid” View.
Like originally planned, have 3 views, Carousel, grid and table for all top level entities
Improve Carousel functionality
Improve Grid view functionality by introducing options for how many rows you would like to view at a time, or results per page.
DEPARTMENTS heading
Make the whole title, clickable to expand, so “view” pop up tooltip is not misleading the user.
tomorrow demo the new things to babson at 11am ET.
I am unavailable, its almost 8pm and some friends just came in to see me.
if you and clair can test now that would be great.
did the system get upgraded Cristobal?
am sorry :)
but I am available between 10-1pm ET if anything else comes up.
changed meeting to 2.15 pm tomorrow. Claire will join for testing then. I wont.
We figured out permissions for Babson
zoom crashed or the call it self crashed
did the call crashed? or it was just my zoom
is trying to recconect here
is trying to recconect here
I'm in the meeting and dont see Cristobal or the client yet.
Its working now
i send the invites just before this.
I dont see anything on the calendar
Tech Team is inviting you to a scheduled Zoom meeting.
Topic: Meeting Marissa / permissions
Time: Sep 22, 2023 02:00 PM Eastern Time (US and Canada)
Thats in 54 minutes, I wont be there this time.
Setting up meeting at 2pm ET with Marissa, about the issue with permissions with photographer uploading pictures.
More time for prep for TAE, Im going to try to finish filters
Oh bummer ok
Babson is cancelled for all day retreat today, just got an email from cheryl, cancelled the meeting for today.
sure
Lets touch base: https://zoom.us/j/4566770168?pwd=b3RUbyt5MmxHVVkzbSt2a010TStCQT09
Checkd in the table for the patters, it was't working, it was the double slash escaping the Pattern. Brb
I checked in an untested version of the date stuff
Cristobal, we ae here: https://zoom.us/j/93824864760?pwd=TjlLdEg0OG9BbHR4R2xmYThhUTkwQT09
I am in
Meeting bab prep now? I cant get in because there is another meeting going on?
If not, lets discuss this in the babson meeting this morning after music company, and I get get back to Cheryl today.
Did any one follow up with Cheryl? How far did you guys get with the above solutions?
I wonder if they can provide an HTML link and we can wget it and download all the files to a folder
Based on documentation, looks like they can share the link without password requirement, so, maybe we can ask them to provide a test link with no password so we can test the ingestion process.
The Tresorit Free-trial is not all-free, they requires a CC anyways.
Hi – I have to transfer hundreds of high quality photos from the website Tresorit Web, https://web.tresorit.com/l/Ybspd#gy98BFc19w82e92X-klpAQ&yM0mKSqVWAOTAdtsufP11t0KuM9guDyo, to Entermedia. How do I do this? I can’t download the whole folder, but is there a way besides downloading each individual picture and uploading them to Entermedia?
After a few try-error I got Babson-B in a better shape than yesterday, short story, asset field sourcepath was incorrect in the local catalog, so I had to fix it before the firs reindex.
I restored before-yesterday snapshot, fixed the fields, reindex (to apply finder catalog fallback), and ran the clean up script.
I think it is ready to start adding Activities and define Departmetns, we can discuss that in our next Dev meeting.
X Logo
Activity,People,Departments
Create a bunch of activties for every thrid level folder
Default new Activities to be by year/month/dfsffffdsf
Script to set the name "Magazine - 2022-ssdfsdfssdfdsfdssdf"
Add People as a one to many on Ativities
Make a script to assign the Marketing Department record to each Activity in the marketing folder
Make a script to assign the Date to an Activity from folder name old oldest asset
Rename User Folders to User Folder
Add a button to go to User Folder / Favorites (ask Claire, and Shakil)
Review Permissions - Resitricted Images Add roles, Students, Vendors (Groups), Althetics? Restricted Private or Hiden Activities Show Everyone - In Permissions by default
Add object recognition
Add "Audiences" field to Asset Uploading, And licensing
Make sure file details is visible by default
People record - Assign an existing profile
Add "Person" to base code
Add Person field to FacialProfileGroup entity
Add Custom Media tab to facialprofiles entity to show faces with squares in a table
Find top 20 searches
Who the top login users
See yoou guys in 20 minutes
Thanks Cristobal.
🤞🏼
Finished color correction for entities. I updated B site and script is running.
https://zoom.us/j/93824864760?pwd=TjlLdEg0OG9BbHR4R2xmYThhUTkwQT09
Babson prep meeting now
Babson prep meeting now
Attachments
Babson is a go, they paid or are going to, see pdf.
I created snapshots and disconnected B-site, looks like most of the changes are Config or Renaming Categories, I'll wait to our meeting to see what is next.
29-8 Babson:
Departments / faculties / courses / events / people
What would work best as parents?
in excel so we can transfer the files correctly
We speed up the UI last days
External photographer process
- process, access, uploading, tagging, what would make it easier for this process,
To do:
review search logs and terms for common used.
enable folder recognition
power users? record of that please / reporting top 10
Index/$cat.name directory has errors. Should be called Departments instead? Libraries
What does the word advancement mean? Alumni and friends, planned giving, donors. We put under Departments Under Departments
Are events important enough to put on the top menu? Events seem to be disorganized, and also spilling into other directories Grad level, Audience, Alumni?
We need to determine which directories need to be top level entities. Events, Departments, People...
`What is the cutler center? how much use does it get? where should it go on the levels? Its a Department
There are multiples of General, BabsonARTs. Put atheletics under Departments Under Departments
Events are import as well. Images are often affiliated with events, images of people are very important . Driven by Year/date, ( undergraduate, graduate level), type of event Academic years, Semesters, or filter by date
Yes, lets talk about that in 10 minutes.
I spoke with Claire and she is not able to project manage this project. We need to get all the tickets in here so Cristobal knows what to work on
The meeting is thursday, we have a client status meeting in 15 minutes. I have planned a dev meeting for babson wednesday afternoon.
Are we ready for the meeting? I have seen no progress? If we are not prepared then cancel again and lets review what is happening on our side.
People?
Departments
Events
Prep for Babson:
Make more statements than meetings.
What’s the low hanging fruit? What can we fix easily right now?
Plan for Fixing Folders:
1. We need to get the tree to really be very relevant to the viewer that you are currently using. Mirroring and have it be like a home, or living room.
2. Export data into spreadsheets, re organize it, then bring It back in. As Christopher and Cristobal are training me while I document the changes they are making.
3. The faculty are attached to the courses, not the courses to faculty. That way if a faculty leaves its not going to create problems in file structure.
4. We are thinking it may be best to take everyone’s individual albums and sort by user profile. We can use these albums like a Junk drawer
5. Courses and departments can be standardized but from courses on down.
6. If we structure from Courses and faculty down, they would have an unstructured entity, which may add flexibility for their database.
7. We can simplify by keeping Marketing projects as an unstructured entity.
8. Start spreadsheet to find errors in Babson site
9. There are a million General folders, and BabsonARTs folders.
10. Make an events section in Babson site
11. Collections and albums, there was some confusions between the two causing issues. Plus libraries was listed too low to make sense. The general and marketing is in there in duplicates or more.
12. Add Advancement, general, BabsonARTS, Cutler Center and athletics under departments
13. Make an events section filtered by EG: year, date, academic year/semester
More Tasks:
1. Add a little category tree you can turn on and off as a feature if there are a lot of files.
2. Put a search menu on the main stack media viewer in the media browser view.
.3. Move file path on upload screen to top left for more visibility.
4. It’s too easy to right click and make a new folder. This is too easy and will get people into trouble. We need to take this feature out and put something else in place.
5. It would be great to make it so that On a case by case basis you can turn on and off that you can have a small category tree.
Maybe we could have something within marketing, like a campaign?
Awards ceremony, photo shoot, student profile, faculty profile,
6. Magazine as a top level
7. Start Best Practices document
8. Work on Cart Feature.
Problems on Babson Site:
There are errors on some albums
Make Magazine a top level
Advancement of 1947 has no images - we need to fix that.
Athletics -Possible multi level -
Suggestion : Structure it by Sports - year - league?
Shutter stock? Do we need to add another area? Like “Stock footage?”
BIGGEST PAIN POINT - Their marketing folder Is a mess
Their featured collections are where all of their good stuff is for marketing. Organized by year, but some of them are out of place. EG: The beaver bowl at staples centre is right next to the grad profiles.
What Criteria do we need for making things top level?
- What folder is the most accessible for people?
- Does it have many albums?
- Is it a main source of media?
- Is it heavily used on a regular basis?
Hi Claire. Are your notes here?
How is the hecvat form going? I have time today from 9CST to 10.30CS
Attachments
Babson is going from google to sharepoint as we speak. Cheryl will identity users and share that with us,. We will make a spreadsheet of migration, exploring best structures with client, also look what other universities are doing.
Calendar:
now - end september summer creation phase.
Best practices output phase
Refinement phase
Next meeting: look at their system and structures. It would be nice if more users would be attending.
First meeting 31 july 1pm CST
Final proposal is now in files area
Final Babson college proposal
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Comments
Cant seem to upload final proposal here in files tab.
Comments